Recruitment Circular

Purpose of Consultancy

The Centre for Injury Prevention and Research, Bangladesh (CIPRB) intends to engage a qualified individual consultant or consultancy/audio-visual production firm to develop and update video toolkits on Maternal and Perinatal Death Surveillance and Response (MPDSR) and obstetric fistula, and revise the existing Minimum Initial Service Package (MISP) video toolkit for sexual and reproductive health in crisis situations.

The overall purpose is to produce three coherent, accessible and technically validated audio-visual learning packages for orientation, capacity building, supportive supervision and programme communication.

Existing toolkits, scripts, footage and approved guidance provided by CIPRB will serve as reference materials. The final module structure and video durations will be agreed during inception.

Specific Objectives

1. MPDSR: Develop and/or update a video toolkit explaining surveillance, review, response, learning-to-action processes and relevant responsibilities.
2. Obstetric Fistula: Develop and/or update a toolkit addressing prevention, identification, referral, treatment pathways and respectful reintegration/follow-up.
3. MISP: Revise the existing toolkit to reflect approved guidance, coordinated priority lifesaving SRH services and clear sequencing in humanitarian or crisis settings.
4. Use accessible Bangla narration, accurate English subtitles, clear visuals and reusable training resources.

Scope of Work

The selected consultant or firm will perform the following tasks in consultation with CIPRB and its designated technical reviewers.

1. Inception and Technical Review

1. Consult CIPRB and technical focal persons and review existing scripts, toolkits, videos, training packages, approved technical references and intended audiences.
2. Prepare an inception report with content inventory, gap analysis, proposed modules and durations, toolkit architecture, quality-assurance process, risks, staffing and detailed workplan.
3. Agree on field sites, interviews, required permissions, review processes and technical clearance arrangements.

2. Scriptwriting, Storyboarding and Instructional Design

1. Develop synopses, learning objectives, Bangla and English scripts, storyboards, shot lists, narration, on-screen graphics and a complete production plan.
2. Translate technical messages into clear, accurate and culturally appropriate language and visuals, obtaining written clearance before filming and final assembly.

3. Video Production, Updating and Revision

1. Film approved interviews, demonstrations, field activities or voiceovers as necessary. Reuse or re-edit existing materials only when authorized and properly licensed.
2. Update and deliver MPDSR and fistula video toolkit packages and comprehensively revise the existing MISP video toolkit, including outdated narration, visuals, graphics, structure, captions and animations.
3. Complete editing, colour correction, sound mixing, graphics/animation, voiceover, music and Bangla/English subtitling.
4. Submit review cuts and incorporate at least two consolidated rounds of reasonable feedback.

4. Production, Language and Safeguarding Requirements

1. Deliver videos in Full HD (1920 × 1080), 16:9 MP4/H.264 format, with professional lighting and audio. Provide lighter viewing copies where requested.
2. Prepare accurate English subtitles for Bangla speech, editable SRT captions, Bangla/English scripts and transcripts.
3. Apply only CIPRB-approved partner and programme logos.
4. Obtain prior informed written consent and filming/location permissions. Protect patient, survivor and bereaved-family dignity, privacy and confidential case information.
5. Supply third-party media rights/licence records and an organized handover of editable project files, permitted raw footage, graphics, photographs and consent/release records.

Deliverables and Deadlines

Duration and Working Schedule

The assignment will run from 25 October to 31 December 2026, inclusive. The consultant or firm must submit an activity-wise workplan covering the entire period.

Place of Service Delivery

Services will be provided through the consultant's or firm's own production facilities, approved field locations and meetings agreed with CIPRB. Final outputs will be submitted electronically or through a mutually agreed secure transfer method.

Delivery Requirements

1. All deliverables must be submitted and accepted within the contract period ending 31 December 2026.
2. Provide Full HD MP4 masters and viewing copies, editable SRT caption files, Bangla/English scripts and transcripts, editable project files, graphics, permitted raw footage and relevant consent/licence files.
3. Organize materials by toolkit and module and share electronically. No hard-copy submission is required unless CIPRB specifically requests it.
4. The final module inventory and durations will be agreed at inception. No fixed number of videos is prescribed in this TOR.

Monitoring and Supervision

1. CIPRB will monitor progress through weekly brief updates, review meetings as needed, and tracking of the agreed workplan and deliverables.
2. The consultant/firm must maintain consolidated feedback and approval records and promptly report production or delivery risks.
3. The assignment will be supervised by the CIPRB-designated responsible official, with coordination from programme and technical focal persons.
4. Scripts, review cuts and final masters require CIPRB acceptance.

Expected Travel

The consultant/firm will arrange and bear the costs of meetings, consultations, recording and approved field travel, including transport, accommodation and relevant production logistics, within the all-inclusive financial offer unless otherwise agreed in writing.

Required Expertise, Qualifications and Competencies

A. Individual Consultant

1. At least five (5) years of relevant experience in audio-visual production, documentary/training video development, editing or educational multimedia.
2. Relevant university qualification in film, media, communications, multimedia, fine arts or a related discipline. Postgraduate training is desirable.
3. Ability to mobilize suitably skilled support for filming, editing/animation, audio, content development and Bangla/English language review.

B. Consultancy / Audio-Visual Production Firm

1. Valid legal registration in Bangladesh with relevant trade licence and applicable tax/VAT registration.
2. Evidence of at least three comparable video, documentary or toolkit assignments, preferably within the last five years.
3. A named team leader/lead producer with at least five (5) years of relevant experience, supported by competent production, editing, graphics and sound specialists.

C. Requirements for All Applicants

1. Strong portfolio and proficiency in Bangla and English. Knowledge of SRHR, maternal health, MPDSR, obstetric fistula, MISP or humanitarian issues is an advantage.
2. Demonstrated ability to work respectfully with vulnerable participants and provide a qualified female team member where access or safeguarding requires it.
3. Availability throughout the agreed period, capacity to meet deadlines and willingness to deliver editable files and rights documentation.

Inputs and Services Provided by CIPRB

CIPRB will facilitate access to available reference videos, technical guidelines, scripts, relevant reviewers and approved branding where available.

The consultant/firm shall supply its own cameras, audio/lighting equipment, computing resources, editing software, technical personnel, internet/communication facilities and field logistics.

Payment Instructions and Budget

The maximum contract value is inclusive of all applicable VAT and taxes, professional fees, equipment, production, travel, post-production, licences, revisions and handover. This is the total ceiling for the assignment, not a monthly salary.

1. Applicants must quote a single fixed price at or below the ceiling, with a transparent budget breakdown.
2. VAT/tax must not be added above the maximum contract value.
3. Payment is subject to deliverable acceptance, the signed contract and applicable withholding.

Proposed Payment Schedule

Other Relevant Information and Special Conditions

1. All commissioned final outputs, original recordings, project files, scripts and graphics must be handed over to CIPRB. Rights and permitted uses are governed by the signed contract and third-party licences.
2. The consultant/firm may not publish, sell, disclose, reuse or distribute confidential or identifiable content without prior written CIPRB authorization.
3. All interviews and identifiable recordings require consent. Patient, survivor and bereaved-family information must be handled sensitively and confidentially.
4. Any substantive change in scope, budget or agreed dates requires written approval.
5. CIPRB may verify references, seek clarifications and award or decline proposals in accordance with its procurement procedures.

Proposal Preparation and Supporting Documents

Individual consultants and consultancy firms must submit two separately labelled and signed PDF files, namely the Technical Proposal and Financial Proposal, along with relevant supporting documents.

A. Technical Proposal

1. Letter of interest identifying applicant type, address, contact details and authorized signatory.
2. Understanding of the MPDSR, fistula and MISP assignments; methodology, technical validation, proposed modules/lengths, production/quality-assurance approach and a detailed activity-wise workplan for 25 October–31 December 2026.
3. Updated CV of the individual consultant, or firm profile, team structure and CVs for the team leader and key personnel, indicating roles, relevant assignments and level of effort.
4. Links to two or three comparable recent works, client, year and applicant role, up to two client references, and brief ethical filming, consent, confidentiality and risk plans.

B. Financial Proposal

1. Signed itemized fixed-price quotation in BDT covering professional fees, scripting, production, field travel/equipment, editing, animation, sound, subtitling, quality assurance and handover.
2. The grand total must include all applicable VAT and tax and must not exceed BDT 10,35,034.
3. Confirm proposal validity of at least 30 calendar days from the application deadline.

C. Supporting Documents

1. Individuals: Signed CV, portfolio evidence and TIN/tax registration documentation where applicable.
2. Firms: Company profile, updated trade licence, TIN/e-TIN and BIN/VAT registration evidence where applicable, and signed-bid authorization.
3. All applicants: No-conflict-of-interest and availability declarations. Other due-diligence documents may be requested before contracting.

Proposal Evaluation and Selection

Only administratively responsive proposals will be evaluated. The indicative total score is 100 points, comprising technical assessment (70 points) and financial assessment (30 points).

The financial score is calculated as: (Lowest evaluated responsive bid / Bidder's evaluated price) × 30 . Award remains subject to due diligence, CIPRB approvals and procurement rules.